James opened with an overview of Q4 2025 delivery performance. Eight of nine planned features shipped on schedule; the smart-folder batch processing feature slipped by two weeks due to third-party API instability. The team agreed to carry this forward as a priority for Q1. Oliver noted positive customer feedback on the PDF merge redesign and requested it be highlighted in upcoming marketing materials.

Amelia presented the backlog ranked by customer impact score. The top three items approved for Q1 development are: (1) AI-assisted document generation templates, (2) bulk processing queue with progress tracking, and (3) white-label branding options for enterprise clients. Sophie noted the design system update must be completed before white-label work begins and estimated a two-week lead time.

Rajan presented benchmark results showing 23% improvement in PDF rendering speed following the January infrastructure upgrade. He proposed migrating the job queue to a dedicated worker cluster to support bulk processing. Estimated cost is £1,200/month; James approved provisionally pending finance sign-off. Target completion date: 14 March 2026.

Brief discussion of Q2 themes: mobile application development and enhanced analytics dashboard. Oliver emphasised that the sales team urgently requires improved usage reporting for enterprise renewal conversations. Amelia to circulate a draft Q2 roadmap for async review by 25 February 2026.